Events

Go to Events in the sidebar and select Add event. Give it a title, pick a start time and duration (5 to 480 minutes), and choose whether it happens online or at one of your places. Select a participant — an individual student or a group. Online events can carry a meeting link and a whiteboard, which you send to participants beforehand.

When creating an event, set the recurrence pattern: daily, weekly, biweekly, or monthly. Choose an end condition — either a number of occurrences or an end date. Matheia generates all occurrences as a series. Each occurrence shares the same base settings but can be individually edited. For weekly and biweekly patterns, you can select specific days of the week.

Every event starts as Scheduled. When the session begins, mark it as Started. When it ends, mark it as Completed. You can also cancel an event. Only completed events are counted when calculating invoices. If you mark an event by mistake, you can revert it back to Scheduled.

For recurring events, you can edit a single occurrence or the entire series. Editing the series updates all future occurrences that haven't been individually modified. You can also cancel all future occurrences at once. Individual edits — such as changing the time of one session — override the series defaults for that occurrence only.

With a whiteboard provider configured (Miro or Typink), you can create a board from the event detail page and the link is saved with the event. After the session, export the board as a PDF. You can upload it from the lesson itself, or drop a batch of exports on the Events page — there, the board id in the file name is what finds each file's lesson. Any file the board id does not place is not lost: pick its lesson from the list and it uploads like the rest.

Open a lesson and drop files into the Files section — whatever the file is called, it is attached to that lesson, because the lesson is already open. Choose whether students get it (they are emailed unless you say otherwise) or whether it stays with staff, and give it the name students will see. Task attachments and student submissions for the same lesson appear in the same list, marked with where they came from. File names still do one thing: if you have set up upload rules under Tasks, a name like matheia-a1b2c3d4__homework__fractions.pdf picks the "homework" rule. You can also just choose the rule in the upload dialog — it tells you before uploading which task, if any, will be created.

From the event detail page, click "Send links" to email participants with the session details. The email includes the event time, a Google Meet link (if the event is online), and the whiteboard board link (if one has been created). Links are sent to each participant's email address.

An organisation can ask a colleague to cover some of your lessons, or hand a whole plan to another tutor. A covered lesson leaves your list and appears on theirs, and those hours go back into your availability — it is their lesson that week. You can still open the series to see it, and it returns to you automatically afterwards. If you are asked to cover, the request arrives under Requests. Accepting takes those hours out of your availability immediately and puts the lessons in your list, where you can move them like any other. Nothing happens until you accept, and if you have booked something in the meantime the request is refused rather than double-booking you.